{"schemaVersion":"case-card-export-v1","frozenRecordSchemaVersion":"frozen-decision-record-v1","product":"Trace-li","slug":"oios-2025-098-cbpf-reserve","title":"The partner was selected. Could the file explain why?","lede":"A reserve allocation moves aid quickly. The next reviewer still needs to see why that partner was chosen. OIOS found that basis undocumented in 5 of 10 single-source reserve allocations reviewed. Oversight was rated effective overall. The red readiness result below is a Trace-li rehearsal, not an OCHA rating.","caseId":"case:oios-2025-098-cbpf-reserve","recordKind":"frozen","publicationState":"published","statusLabel":"Published frozen record","packScope":"finding-slice","packsStamped":true,"packsInForce":[{"packId":"ocha-cbpf","version":"2026.1","name":"OCHA CBPF Global Guidelines-shaped award desk v0"}],"readiness":"red","readinessNote":"Frozen pipeline readiness is red.","dispositionSummary":"Request evidence. OCHA CBPF Global Guidelines-shaped award desk v0 readiness is red. 20 findings. Top findings: Allocation modality must be standard or reserve; Allocation strategy filed, including reserve pre-selection criteria; Annex 7 declarations required, including conflict of interest and designated entity. Pack fields still missing: partner.due_diligence_passed, partner.capacity_assessment, partner.annex7_declarations, allocation.modality, allocation.preselection_justification, allocation.strategy_on_file, selection.scorecard_or_alternative, selection.committee_decision, and 16 more. Evidence is still open. Edit this draft, then confirm your judgment.","frozenRecordId":"record.desk.ocha-cbpf.3a1034810747.20260924T172704560Z.judgment","snapshotHash":"538f10ad7ee62c24e6f058c79d41bbb4f300a6ae92b12d0fd5224da85be20aea","packsHash":"9362f22bd4c510dfb0d03758b7bb3a480a86497626ed27271b32593b3e4b8255","hashMethod":"sha256:sorted-json-v1","hashNote":"Snapshot and packs hashes were produced by freezeAtJudgment and checked with 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Global Guidelines-shaped award desk v0 readiness is red. 20 findings. Top findings: Allocation modality must be standard or reserve; Allocation strategy filed, including reserve pre-selection criteria; Annex 7 declarations required, including conflict of interest and designated entity. Pack fields still missing: partner.due_diligence_passed, partner.capacity_assessment, partner.annex7_declarations, allocation.modality, allocation.preselection_justification, allocation.strategy_on_file, selection.scorecard_or_alternative, selection.committee_decision, and 16 more. Evidence is still open. Edit this draft, then confirm your judgment."},"pipelineStatus":{"schemaVersion":"pipeline-status-v1","deterministicFlags":[{"flagId":"flag_ocha_partner_due_diligence","code":"ocha_partner_due_diligence_not_met","passed":false},{"flagId":"flag_ocha_partner_capacity","code":"ocha_partner_capacity_missing","passed":false},{"flagId":"flag_ocha_partner_annex7","code":"ocha_partner_annex7_incomplete","passed":false},{"flagId":"flag_ocha_allocation_modality","code":"ocha_allocation_modality_invalid","passed":false},{"flagId":"flag_ocha_allocation_reserve_justification","code":"ocha_reserve_preselection_unjustified","passed":true},{"flagId":"flag_ocha_allocation_strategy","code":"ocha_allocation_strategy_missing","passed":false},{"flagId":"flag_ocha_selection_scorecard","code":"ocha_selection_scorecard_missing","passed":false},{"flagId":"flag_ocha_selection_committee","code":"ocha_selection_committee_missing","passed":false},{"flagId":"flag_ocha_selection_mismatch","code":"ocha_selection_mismatch_undispositioned","passed":true},{"flagId":"flag_ocha_grant_agreement","code":"ocha_grant_agreement_missing","passed":false},{"flagId":"flag_ocha_grant_budget","code":"ocha_grant_budget_missing","passed":false},{"flagId":"flag_ocha_grant_consortium","code":"ocha_grant_consortium_missing","passed":false},{"flagId":"flag_ocha_misconduct_annex8","code":"ocha_annex8_path_missing","passed":false},{"flagId":"flag_ocha_misconduct_annex9","code":"ocha_annex9_notification_missing","passed":false},{"flagId":"flag_ocha_misconduct_oios","code":"ocha_oios_path_missing","passed":false},{"flagId":"flag_ocha_misconduct_no_secretariat_list","code":"ocha_secretariat_list_invented","passed":false},{"flagId":"flag_ocha_onegms_project","code":"ocha_onegms_project_missing","passed":false},{"flagId":"flag_ocha_onegms_selection","code":"ocha_onegms_selection_missing","passed":false},{"flagId":"flag_ocha_idd_subject","code":"ocha_idd_subject_missing","passed":false},{"flagId":"flag_ocha_idd_screen_scope","code":"ocha_idd_scope_incomplete","passed":false},{"flagId":"flag_ocha_idd_screen_result","code":"ocha_idd_result_invalid","passed":false},{"flagId":"flag_ocha_idd_evidence_ref","code":"ocha_idd_evidence_missing","passed":false},{"flagId":"flag_ocha_idd_hit_decision","code":"ocha_idd_hit_needs_decision","passed":true}],"semanticAnomalyIds":[],"readiness":"red"}},"findings":[{"findingId":"finding:oios-2025-098:preselection","title":"Single-source reserve justifications were not all on file","summary":"Of 15 reserve allocations reviewed, 10 were single-sourced. The basis for single-source pre-selection was justified for five, using project scorecards or other tools, and was not documented for the other five. An undocumented justification is a file gap. OIOS does not say those partners were ineligible.","sourceLabel":"OIOS 2025/098 ¶25"},{"findingId":"finding:oios-2025-098:scorecard","title":"Scorecards or alternative selection documents were missing","summary":"In a sample of 60 projects, scorecards or alternative selection documents were missing for 2 of 35 standard projects and 11 of 25 reserve projects. OCHA said reserve scorecards were not mandatory. It accepted a future OneGMS feature for uploading mandatory scorecards before funding recommendation; the audit does not establish implementation.","sourceLabel":"OIOS 2025/098 ¶31–32"},{"findingId":"finding:oios-2025-098:selection-mismatch","title":"A recommendation could differ from the score without an explanation","summary":"OIOS found some mismatches between review-committee project scores and the partners recommended for selection, without documented justification. It gives no count. The missing explanation weakens the decision record; it does not establish that the selected partner was ineligible or that the award was improper.","sourceLabel":"OIOS 2025/098 ¶32"},{"findingId":"finding:oios-2025-098:no-list","title":"No formal Secretariat partner-sanctions procedure","summary":"The Secretariat, including OCHA, did not have a formal procedure for sanctioning partners, nor a procedure for sharing information on non-performing or non-compliant partners with other United Nations system organizations. The pack records that regime as none. This card does not invent a sanctions list. A database of suspected and confirmed fraud cases is not that regime.","sourceLabel":"OIOS 2025/098 ¶37"}],"narrative":{"officialRecord":"OIOS rated OCHA’s pooled-fund oversight effective overall, while finding gaps in the record of why partners and projects were selected. Report 2025/098 was issued on 30 December 2025 and made publicly available on 30 January 2026. It covers 1 January 2023 to 31 December 2024. These are grant partner and project selections, distinct from supplier procurement.","whatWasMissing":"The selection basis was undocumented in 5 of 10 single-source reserve allocations; selection documents were missing for 11 of 25 reserve projects and 2 of 35 standard projects reviewed; OCHA said reserve scorecards were not mandatory. OIOS also found unexplained differences between committee scores and recommended partners, without giving a count. Missing evidence does not establish an improper award. The separate Trace-li founder freeze is a thin rehearsal with no pack fields mapped from its packet.","whatFollowed":"OCHA accepted recommendations 2 and 3: strengthen selection monitoring, store allocation strategies centrally, and record selection decisions in OneGMS. Its response proposed OneGMS features for allocation strategies and for uploading mandatory scorecards before funding recommendation. Acceptance is recorded at the report date; later implementation or closure has not been established here.","assuranceQuestion":"Before recommending funding, can the financing unit show why each partner was invited, open the scorecard or alternative selection record, and explain any departure from committee scores? Can the next reviewer retrieve that same record without rebuilding the decision?","whereTraceLiFits":"The CBPF checklist brings the selection basis, supporting evidence and reviewer decision into one review record. The published rehearsal left every checklist field unmapped; its red status describes that packet. In his 24 August 2026 Ukraine briefing, Tom Fletcher called for unified donor tracking to replace parallel reporting. Our proposed connection is a reusable selection record that reviewers can cite later. A pilot would need to test whether it reduces repeated evidence requests. His statement is reporting context, not an endorsement or a new selection rule. OCHA is not presented as a Trace-li client."},"patternTicketIds":["pt:oios-2025-098:reserve-preselection-justification","pt:oios-2025-098:scorecard-before-recommend","pt:oios-2025-098:onegms-selection-record","pt:oios-2025-098:no-secretariat-sanctions-list"],"patternTickets":[{"schemaVersion":"pattern-ticket-v1","ticketId":"pt:oios-2025-098:reserve-preselection-justification","title":"Reserve pre-selection needs a written justification","statement":"A reserve allocation, especially a single-source pre-selection, needs the justification on the file before signature. OIOS 2025/098 reviewed 15 reserve allocations, of which 10 were single-sourced, and the justification was not documented for 5. Undocumented pre-selection is a file gap. It is not a finding that the partner was ineligible.","status":"stub","packId":"ocha-cbpf","ruleId":"ocha_allocation_reserve_justification","fieldKey":"allocation.preselection_justification","sourceCaseSlugs":["oios-2025-098-cbpf-reserve"]},{"schemaVersion":"pattern-ticket-v1","ticketId":"pt:oios-2025-098:scorecard-before-recommend","title":"Scorecard or selection document before recommendation","statement":"A project selection file needs a scorecard or an alternative selection document before the project is recommended for funding. OIOS 2025/098 found those documents missing for 2 standard-allocation projects and 11 reserve-allocation projects. OCHA accepted a OneGMS upload of scorecards before recommendation. Accepted is not the same as in force.","status":"stub","packId":"ocha-cbpf","ruleId":"ocha_selection_scorecard","fieldKey":"selection.scorecard_or_alternative","sourceCaseSlugs":["oios-2025-098-cbpf-reserve"]},{"schemaVersion":"pattern-ticket-v1","ticketId":"pt:oios-2025-098:onegms-selection-record","title":"OneGMS selection record","statement":"Project status and the selection record are intake keys for the CBPF pack. OIOS 2025/098 found selection documents missing, and OCHA accepted a OneGMS feature to upload scorecards before recommendation. This ticket is that system field. It does not say the feature was already live.","status":"stub","packId":"ocha-cbpf","ruleId":"ocha_onegms_selection","fieldKey":"onegms.selection_record","sourceCaseSlugs":["oios-2025-098-cbpf-reserve"]},{"schemaVersion":"pattern-ticket-v1","ticketId":"pt:oios-2025-098:no-secretariat-sanctions-list","title":"No Secretariat partner-sanctions list to invent","statement":"OIOS 2025/098 paragraph 37 states the Secretariat, including OCHA, did not have a formal procedure for sanctioning partners or for sharing non-compliance information across the UN system. The pack requires misconduct.secretariat_sanctions_regime to read none. It does not invent a partner-sanctions list.","status":"stub","packId":"ocha-cbpf","ruleId":"ocha_misconduct_no_secretariat_list","fieldKey":"misconduct.secretariat_sanctions_regime","sourceCaseSlugs":["oios-2025-098-cbpf-reserve"]}],"primarySources":[{"sourceId":"src:oios-2025-098","title":"Audit of the management and oversight of country-based pooled funds","publisher":"United Nations Office of Internal Oversight Services","url":"https://oios.un.org/system/files/confidential-files/Reports/2025_098_pd.pdf","publishedOn":"2025-12-30","locator":"Executive summary; ¶25; ¶31–32; ¶37; OIOS landing page for public availability date"},{"sourceId":"src:ocha-fletcher-2026-08-24","title":"Tom Fletcher — Security Council briefing on the humanitarian situation in Ukraine","publisher":"United Nations Office for the Coordination of Humanitarian Affairs","url":"https://www.unocha.org/publications/report/ukraine/mr-tom-fletcher-under-secretary-general-humanitarian-affairs-and-emergency-relief-coordinator-briefing-security-council-humanitarian-situation-ukraine-24-august-2026","publishedOn":"2026-08-24","locator":"As-delivered statement, paragraph beginning “Ukraine is a strong model”; unified donor tracking"}],"primarySourceFile":{"url":"https://oios.un.org/system/files/confidential-files/Reports/2025_098_pd.pdf","sha256":"720f0c73cc971e60523c1bd39b5949fedb664429dde172f4a0a45a3e4b8e02f8","retrievedOn":"2026-09-24","label":"Public OIOS PDF sha256, retrieved 24 September 2026. Not a freeze hash."},"redaction":{"policyId":"case-card-redaction-v1","public":["Report number, date, audit period, and the sample counts OIOS printed","OCHA’s accepted-action wording on OneGMS, as the report states it","Pattern ticket ids and the Field Registry keys they point at"],"withheld":["Partner names — the cited paragraphs do not name them, and this card does not add any","Allocation file bytes and scorecard sheets","Any customer upload or live desk packet","Freeze hashes — published from the founder desk freeze. Customer upload bytes stay withheld."]},"claimBoundary":"Trace-li cites OIOS. This card is a pre-signature missing-evidence surface. It does not say Trace-li prevents fraud, does not certify a country-based pooled fund, and does not imply that OCHA is a customer or endorser. An audit is not a criminal verdict. An accepted recommendation is not an implemented control. This is grant-selection assurance. Fletcher’s reporting proposal is context; any reduction in reporting work remains a pilot hypothesis."}