{"schemaVersion":"case-card-export-v1","frozenRecordSchemaVersion":"frozen-decision-record-v1","product":"Trace-li","slug":"unfpa-ia-2025-29-sudan","title":"Sudan country office pre-award file, IA/2025-29","lede":"OAIS audit IA/2025-29 rated the UNFPA Country Office in Sudan Partially Satisfactory with Major Improvement Needed. This card publishes the founder desk freeze of a synthetic rehearsal packet: evidence requested, readiness red, 26 findings, and 4 of 27 pack keys read from the file (1 negative, 3 stated absent).","caseId":"case:unfpa-ia-2025-29-sudan","recordKind":"frozen","publicationState":"published","statusLabel":"Published frozen record","packScope":"finding-slice","packsStamped":true,"packsInForce":[{"packId":"unfpa","version":"2026.1","name":"UNFPA OAIS-shaped award desk v0"}],"readiness":"red","readinessNote":"Frozen pipeline readiness is red.","dispositionSummary":"Request evidence. UNFPA OAIS-shaped award desk v0 readiness is red. 26 findings. Top findings: Annual procurement plan line required; Approver must match the cumulative workplan threshold; Binding purchase order or contract required before delivery. Pack fields still missing: ip.competitive_or_waiver, ip.waiver_or_competition_documented, ip.unpp_profile, ip.hact_micro_assessment, ip.psea_assessment, procurement.plan_line, procurement.method_vs_threshold, procurement.crc_gate, and 15 more. Evidence is still open. Edit this draft, then confirm your judgment.","frozenRecordId":"record.desk.unfpa.be80723e5df1.20260925T130553746Z.judgment","snapshotHash":"254131851795ef62894609cf3eb6f1d682527840f768de4fcafb8a318576af00","packsHash":"1bc1c66aad1ddbcc8a5188a2da89532a4632b09ddb3bec460dee8253c9448b49","hashMethod":"sha256:sorted-json-v1","hashNote":"Snapshot and packs hashes were produced by freezeAtJudgment and checked with 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readiness is red. 26 findings. Top findings: Annual procurement plan line required; Approver must match the cumulative workplan threshold; Binding purchase order or contract required before delivery. Pack fields still missing: ip.competitive_or_waiver, ip.waiver_or_competition_documented, ip.unpp_profile, ip.hact_micro_assessment, ip.psea_assessment, procurement.plan_line, procurement.method_vs_threshold, procurement.crc_gate, and 15 more. Evidence is still open. Edit this draft, then confirm your judgment."},"pipelineStatus":{"schemaVersion":"pipeline-status-v1","deterministicFlags":[{"flagId":"flag_unfpa_ip_competitive_or_waiver","code":"unfpa_ip_competition_not_satisfied","passed":false},{"flagId":"flag_unfpa_ip_path_documented","code":"unfpa_ip_path_docs_missing","passed":false},{"flagId":"flag_unfpa_ip_threshold_approver","code":"unfpa_ip_threshold_approver_missing","passed":false},{"flagId":"flag_unfpa_ip_unpp_profile","code":"unfpa_ip_unpp_missing","passed":false},{"flagId":"flag_unfpa_ip_hact","code":"unfpa_ip_hact_missing","passed":false},{"flagId":"flag_unfpa_ip_psea","code":"unfpa_ip_psea_missing","passed":false},{"flagId":"flag_unfpa_procurement_plan_line","code":"unfpa_procurement_plan_missing","passed":false},{"flagId":"flag_unfpa_procurement_method_threshold","code":"unfpa_procurement_method_misaligned","passed":false},{"flagId":"flag_unfpa_procurement_crc_gate","code":"unfpa_procurement_crc_missing","passed":false},{"flagId":"flag_unfpa_procurement_contract_split","code":"unfpa_procurement_split_unchecked","passed":false},{"flagId":"flag_unfpa_procurement_rfq_scores","code":"unfpa_procurement_rfq_scores_missing","passed":false},{"flagId":"flag_unfpa_procurement_po","code":"unfpa_procurement_po_missing","passed":false},{"flagId":"flag_unfpa_procurement_rir","code":"unfpa_procurement_rir_missing","passed":false},{"flagId":"flag_unfpa_procurement_lta_rate","code":"unfpa_procurement_lta_rate_missing","passed":false},{"flagId":"flag_unfpa_integrity_coi","code":"unfpa_coi_not_declared","passed":false},{"flagId":"flag_unfpa_integrity_related_party","code":"unfpa_related_party_missing","passed":false},{"flagId":"flag_unfpa_payment_face","code":"unfpa_face_workplan_missing","passed":false},{"flagId":"flag_unfpa_payment_commodity_lines","code":"unfpa_commodity_lines_missing","passed":false},{"flagId":"flag_unfpa_idd_subject","code":"unfpa_idd_subject_missing","passed":false},{"flagId":"flag_unfpa_idd_subject_kind","code":"unfpa_idd_subject_kind_invalid","passed":false},{"flagId":"flag_unfpa_idd_screen_scope","code":"unfpa_idd_screen_scope_incomplete","passed":false},{"flagId":"flag_unfpa_idd_screen_date","code":"unfpa_idd_screen_date_missing","passed":false},{"flagId":"flag_unfpa_idd_screen_result","code":"unfpa_idd_result_invalid","passed":false},{"flagId":"flag_unfpa_idd_evidence_ref","code":"unfpa_idd_evidence_missing","passed":false},{"flagId":"flag_unfpa_idd_vrc_iprc","code":"unfpa_idd_vrc_iprc_missing","passed":false},{"flagId":"flag_unfpa_idd_clearcheck","code":"unfpa_idd_clearcheck_missing","passed":false},{"flagId":"flag_unfpa_idd_hit_decision","code":"unfpa_idd_hit_needs_decision","passed":true}],"semanticAnomalyIds":["finding_unfpa_ip_threshold_approver_ip.threshold_approver"],"readiness":"red"}},"findings":[{"findingId":"finding:unfpa-sudan:threshold","title":"Regional Director approval was still required","summary":"Non-competitive NGO IP selection may be used in exceptional circumstances if justifications are documented and approval is obtained from the Head of Office, or from the Regional Director if cumulative IP workplan amounts for the programme cycle are expected to exceed US$0.5 million. The office engaged three NGO IPs non-competitively. The Representative approved, and the audit team viewed the choice as justified in the humanitarian context, but Regional Director approval was also required because each IP’s cumulative workplan budget exceeded US$0.5 million.","sourceLabel":"IA/2025-29 ¶33–34"},{"findingId":"finding:unfpa-sudan:rfq","title":"RFQs without criteria, evaluations without individual scores","summary":"All four RFQ solicitation documents reviewed omitted evaluation criteria. The transactions included visibility items at US$55,800, venue and stationery at US$18,500, Sudanese Toub and Jalayia at US$171,000, and printed GBV guidelines at US$12,137. Technical evaluations listed criteria but recorded no individual scores. The file cannot demonstrate the scored comparison.","sourceLabel":"IA/2025-29 ¶81"},{"findingId":"finding:unfpa-sudan:po-rir","title":"Purchase orders and receiving reports were incomplete","summary":"In 3 of 10 procurement transactions reviewed there was no approved purchase order. Policy-mandated receiving and inspection reports were not available for 2 of 10 transactions, and a noncompliant template was used. Three other RIRs were incomplete and did not certify acceptance or rejection. A missing purchase order or an incomplete receipt file is not proof that goods were diverted.","sourceLabel":"IA/2025-29 ¶78 and ¶82–83"}],"narrative":{"officialRecord":"On 24 December 2025 OAIS published IA/2025-29, Audit of the UNFPA Country Office in the Republic of the Sudan. The remote audit ran from 23 June to 12 September 2025. The period covered is 1 January 2024 to 31 March 2025. The overall rating is Partially Satisfactory with Major Improvement Needed.","whatWasMissing":"This slice is the pre-award file: the Regional Director approval above the US$0.5 million cumulative workplan threshold, evaluation criteria and individual scores on RFQs, approved purchase orders, and receiving and inspection reports. The published freeze is a synthetic rehearsal of that slice on the UNFPA pack. Four pack keys were read from the packet: the threshold approver is negative, and the RFQ criteria and scores, the purchase order or contract, and the receiving and inspection report are stated absent. The other 23 pack keys were not extracted. Other Sudan findings, including inventory access and HACT assurance counts, sit outside this card.","whatFollowed":"Recommendation 5, on IP selection and HACT assurance, is high priority. OAIS records the status as Agree, with estimated completion in December 2026. Recommendation 9, on procurement documentation, is medium priority, status Agree, estimated completion March 2026. Agreed is not done. This card does not report a later completion.","assuranceQuestion":"Before signature, can a reviewer see the threshold approver, the RFQ criteria and individual scores, the purchase order or contract, and the receiving and inspection report the file will have to carry?","whereTraceLiFits":"The UNFPA pack checks those four fields. The receiving-report check is a warning because the control is completed after delivery; the pack still names it. The published freeze keeps the threshold approver negative and keeps the RFQ, purchase order, and receiving report stated absent. Nothing here says Trace-li would have prevented the audit finding. The Sudan office is not a Trace-li client."},"patternTicketIds":["pt:unfpa-ia-2025-29:threshold-approver","pt:unfpa-ia-2025-29:rfq-criteria-scores","pt:unfpa-ia-2025-29:po-before-delivery","pt:unfpa-ia-2025-29:rir-on-file"],"patternTickets":[{"schemaVersion":"pattern-ticket-v1","ticketId":"pt:unfpa-ia-2025-29:threshold-approver","title":"Cumulative workplan threshold needs the stated approver","statement":"Non-competitive IP selection above the cumulative workplan threshold needs the approver the policy names. IA/2025-29 says Regional Director approval is required when cumulative IP workplan amounts for the programme cycle are expected to exceed US$0.5 million. Three NGO IPs were engaged non-competitively with Representative approval only.","status":"stub","packId":"unfpa","ruleId":"unfpa_ip_threshold_approver","fieldKey":"ip.threshold_approver","sourceCaseSlugs":["unfpa-ia-2025-29-sudan"]},{"schemaVersion":"pattern-ticket-v1","ticketId":"pt:unfpa-ia-2025-29:rfq-criteria-scores","title":"RFQ criteria and individual scores","statement":"An RFQ file needs the evaluation criteria in the solicitation and the individual scores on the evaluation. IA/2025-29 found all four reviewed RFQ solicitations omitted evaluation criteria, and the technical evaluations listed criteria with no individual scores.","status":"stub","packId":"unfpa","ruleId":"unfpa_procurement_rfq_scores","fieldKey":"procurement.rfq_criteria_and_scores","sourceCaseSlugs":["unfpa-ia-2025-29-sudan"]},{"schemaVersion":"pattern-ticket-v1","ticketId":"pt:unfpa-ia-2025-29:po-before-delivery","title":"Purchase order or contract before delivery","statement":"A procurement file needs an approved purchase order or contract. IA/2025-29 found no approved purchase order on 3 of 10 reviewed transactions. A missing purchase order is a file gap. It is not, by itself, a finding that goods were diverted.","status":"stub","packId":"unfpa","ruleId":"unfpa_procurement_po","fieldKey":"procurement.po_or_contract","sourceCaseSlugs":["unfpa-ia-2025-29-sudan"]},{"schemaVersion":"pattern-ticket-v1","ticketId":"pt:unfpa-ia-2025-29:rir-on-file","title":"Receiving and inspection report on the file","statement":"The award file should name the receiving and inspection report, including when that control is completed after delivery. IA/2025-29 found policy-mandated RIRs unavailable for 2 of 10 transactions and incomplete RIRs on three others. An incomplete receipt file is not proof the goods were not delivered.","status":"stub","packId":"unfpa","ruleId":"unfpa_procurement_rir","fieldKey":"procurement.rir","sourceCaseSlugs":["unfpa-ia-2025-29-sudan"]}],"primarySources":[{"sourceId":"src:unfpa-ia-2025-29","title":"Audit of the UNFPA Country Office in the Republic of the Sudan","publisher":"UNFPA Office of Audit and Investigation Services","url":"https://www.unfpa.org/sites/default/files/audit-reports/2025-12-24_Audit_of_the_UNFPA_CO_in_Sudan_-__FINAL.pdf","publishedOn":"2025-12-24","locator":"¶5 rating; ¶33–34 IP approval; ¶78 purchase orders; ¶81 RFQs; ¶82–83 RIRs"}],"primarySourceFile":{"url":"https://www.unfpa.org/sites/default/files/audit-reports/2025-12-24_Audit_of_the_UNFPA_CO_in_Sudan_-__FINAL.pdf","sha256":"fe894dddeebfe00c0a9a9101957c564334af3bab871bee6d5165fdb95884b808","retrievedOn":"2026-09-24","label":"Public OAIS audit PDF sha256, retrieved 24 September 2026. Not a freeze hash."},"redaction":{"policyId":"case-card-redaction-v1","public":["Report number, date, office, rating, and the amounts OAIS printed for the sampled transactions","Recommendation 5 and 9 status and estimated completion dates","Pattern ticket ids and the Field Registry keys they point at"],"withheld":["Implementing partner names and staff names","Procurement file bytes, bid prices, and evaluation sheets beyond the audit’s own summary","Any customer upload or live desk packet","Freeze hashes — published from the founder desk freeze. Customer upload bytes stay withheld."]},"claimBoundary":"Trace-li cites UNFPA OAIS. This card is a pre-signature missing-evidence surface. It does not say Trace-li prevents fraud, does not certify the country office, and does not imply that UNFPA is a customer or endorser. An audit is not a criminal verdict. An agreed recommendation is not a completed action."}